8 tips to be more productive in 2023 with Google Workspace

With the COVID-19 pandemic less of a concern day after day, 56% of companies are adept at a work model that puts employees to work in person on just a few days a week.

In addition to video calling tools, the Google workspace is widely used by companies of all sizes and can be an important tool for you to be more productive in the new year. This is backed by time management, better email preview, and more. Check out eight tips to have a more productive day to day right now.

Use Time Insights to measure your time

O Google Calendar is a very complete tool that allows you to organize what needs to be done in a day, month, week and year. But users of Google workspace, since August 2022, can access a report on the time they spend on each activity registered in the agenda.

And using it is very simple: after creating the appointment, just categorize it with a color to measure the urgency (like red) and the tool will be able to measure the time spent in meetings on the most diverse subjects. This allows you to have a view of the tasks you've been doing throughout the day and, if necessary, organize them to make your day more productive.

Configure work location and hours

The biggest tip to be more productive in 2023 is to be in great control of your Agenda and mainly make it clear to the people who work with you so that no unforeseen events happen. Who is in a company with the Google workspace manages to signal not only the time, but also the place where he is working on weekdays.

It won't always be that you'll be working in the office, but when you are, managers with full view of your Agenda can make it easier to schedule a face-to-face office meeting when the most people will be on site. It's something simple, but it makes total difference when put into practice.

Flag for appointments in your Google Calendar

You will not always be available for meetings and a way to signal this to your co-workers is through the resource available time🇧🇷 The functionality allows you to signal when you can enter meetings or any other matter and can be used as a temporary absence alert.

Another way to signal that you are currently busy and cannot be called is through the scheduling appointments, which as the name implies, allows you to signal that you are taking care of other matters and cannot be called at the moment.

Imagine that in the middle of the day, you have an appointment at work and despite notifying your co-workers about it, someone might end up scheduling an important meeting? This will no longer be a reality with the feature scheduling appointments do Google workspace.

View tasks more easily

Recurring tasks or tasks that simply need to be completed within a specific time frame can be controlled within the Google workspace through visualization in Agenda, through the filter Tasks🇧🇷 After creating the task as a reminder of what needs to be done and flagging the day and time, you can not only see what has already been done, but also what is overdue.

O Google he also points out that it is possible to program that your recurring tasks are automatically added to the Calendar so you don't have to register every day.

Filter your email box

How many emails do you get every morning? One way to narrow down the amount of what you see every day and get straight to what needs to be resolved is by creating filters that contain specific words. For example, you can set that no emails with the word “unsubscribe”, usually found in newsletters, are displayed in the inbox.

Another way of showing what should be prioritized in your gmail it's bookmarking your boss or manager's message so it gets prioritized every morning. In addition to being available to users of the Google workspace, the feature of bookmarking an email address can be used by users of free accounts.

Use writing assistants to be more productive

O Smart Compose is a feature available since August 2018 that allows quick responses such as “attached” or “sincerely” to be automatically suggested in applications such as Gmail, Google Docs and even Sheets, which saves time on the day to day. day.

O Smart Reply works in a similar way: ready-made text suggestions are also given, based on machine learning algorithm 🇧🇷 All content written by Google it can also be completely edited by users before the message is sent. It's another way to be more productive in 2023 by letting the sentences you type during various parts of the day be typed by the gmail.

Follow up on a past meeting

Online meetings are now part of our daily lives in various tasks and in order not to miss anything, even if you are not in the virtual room at the moment, it is still possible to check everything that was said if you have a Google workspace.

The company already makes available a tool that records and even creates intelligent summaries so that users can read everything without having to stop hours of their day to day. In practice, you can stop watching the records with long hours and just read the simplified summaries.

Collaborate online with Google Docs

Finishing our tips, it is always worth remembering that the text creation tool of Google it can be used online and by several people at the same time. A new document can also be easily created by typing in the address doc.new in the browser and a person can be invited to collaborate via mention via @.

It is also worth remembering that a workflow can be created so that your team (or yourself) can deliver what is needed within the stipulated time. Google workspace can be subscribed monthly from BRL 28 per user And in addition to features to be more productive, there's 30GB of Google Drive storage and a host of other member-only tools.

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Be sure to check out our listta with 14 tips to stay focused at work and avoid distractions