10 tips for organizing your Gmail contacts

Organizing your list Gmail contacts It's important to streamline your routine. An organized list makes it easier to find recipients in your calendar gmail and helps you perform daily tasks in both your work and personal life.

Open your contact list Google Has it become a nightmare? Know that it is possible to clean up this mess. Below you can find some tips for organizing your contacts. gmail.

Find and merge duplicate contacts

Importing numbers from other accounts and even adding a contact more than once are some of the reasons for duplicate contacts in your account.

However, the gmail has a tool that allows you to find duplicate contacts and merge them. To find them automatically, just click on “Merge and fix” in the left sidebar.

In this area, you will find contacts with the same name or email address, with the option to merge the two. If you want to accept all the suggestions from the gmail, click “Merge all”. You can also scroll through the list to merge the desired contacts manually.

Delete contacts you no longer need

Spam addresses, people you no longer speak to, contacts you only emailed once and were registered in your account. Why are these contacts on your list? After merging, you need to examine your contacts and manually delete those that are no longer important to you.

Want to stay in touch, but outside your main addresses? You can then hide them. Click on the three dots to the right of the contact you want and select “hide from contacts”.

Hidden contacts are in the “Other contacts” section, but still appear in the search field. You can also move them to the main list whenever you want.

Edit contact names

Check for people with the same name or other inconsistencies by editing each contact so that it clearly represents one person.

Voice assistants like Crab, Alexa or similar applications need clear information to operate effectively. Therefore, it is important that each contact has a precise nomenclature. Below, we list some issues that you should keep an eye on in your contact list:

• Contacts without a surname;
• Contacts with just an initial in place of the full name or surname;
• Multiple contacts with the same name;
• People who changed their surname.

Fill in your contact details

After editing your contacts, it's time to fill in the details. When adding more information for a contact, you can add an email address or phone number, mailing address and other details such as company, birthday and even your relationship with that person.

The more details, the easier it will be to consult your contacts' data in other services. Google. If you need to go to a friend's house, for example, Google Maps will help you. Google Calendar will record birthdays and other important dates.

In the left sidebar, you will also find the “Frequent Contacts” section, a list of your main contacts. By clicking on the star icon, you add that contact to your favorites, which will always appear at the top of your list.

Make a contact group

O Google allows you to group your contacts into categories. You can, for example, leave your friends' contacts in one group and your work contacts in another. This allows locating phones and addresses to be faster and simpler.

To categorize your contacts, you first need to create tags. In the left sidebar, you will find the “Bookmarks” section. Click the “plus” symbol to create a new bookmark.

The bookmark icon looks like a small a post-it pointy and appears at the top of the page when you select multiple contacts at the same time. When creating the label, select all the desired contacts and, at the top of the page, select which category those contacts belong to.

When you click on a bookmark in the sidebar, the Google will only show the contacts you chose for that category. Contacts can have multiple tags, so feel free to categorize them all however you think is necessary for you.

Back up your contacts

After cleaning and editing your contacts, the most advisable thing is to perform a backup. No matter how secure your list is, it's always a good idea to stay prepared and have an extra copy.

O Google Contacts allows you to import and export contacts from gmail in a simple way. With it, you can manage email addresses and telephone numbers in one CSV document, both of Google how much of Outlook, as well as in the format VCard all with iPhone.

Export contacts

To export your contacts, go to Google Contacts with your account and then select the “Export” option, located in the “Contacts” header.

In the box that will open, choose the type of file you want to import your contacts into. After selecting an option, press the “Export” button.

See also other features How to Export Your Outlook Contacts to Gmail.

import contacts

On the contact page, select the “Import” option in the service sidebar. Press the “Select file” button and choose the document with the contacts you want to upload to your email.

To finish, select the “Import” button and wait for all your contacts to be loaded.

Update autosave settings

It is very common for you to send an email to an address only once and for it to be included in your contact list. This happens because the Google is configured to automatically save the addresses used when sending emails.

If this is happening to you, simply disable the feature and add the contacts manually. To do this, access your gmail and, in the sidebar, locate “Settings”. In the “General” tab, go to the “Create contacts for autocomplete” option and select “I will add the contacts myself”.

Perform manual maintenance periodically

It is very important to keep your contact list updated. This update can and should be done periodically. This is because, often, your contact list can become very complex and the control tools will no longer work efficiently.

With manual maintenance, you can remove erroneous and old addresses that no longer work.

Sync your contacts

Have you already organized your contacts? Google. Now, it's time to sync them across other devices. To do this, make sure you are signed in to your Google on each device (Mac, iPhone, Android, etc.).

On cell phones Android, the device's contact tool already uses your Google Contacts automatically. Already on devices from Apple , you need to log in to your Google. In “Settings”, look for “Mail” and select “Accounts.

Sync multiple Google and Gmail accounts using one of these apps

You can also keep your contacts from gmail organized and accessible on other platforms using sync apps like DeX and SyncGene. With these apps, you can sync different accounts Google and devices, allowing you to manage your contacts efficiently.

DeX

O DeX is a platform developed by Samsung that transforms your device Samsung in a full desktop environment. The tool is a solution for synchronizing contacts and offers an integrated experience between the company's devices. Samsung and all your accounts Google.

With DeX, you can sync your contacts from gmail on smartphones, tablets and even desktops, keeping your contact information up to date and accessible.

O DeX is compatible with applications Google, making synchronization and management of your contacts more intuitive and efficient.

SyncGene

O SyncGene is a contact sync tool that works across a variety of platforms, including devices Android, iOS, Windows e Mac.

With SyncGene, you synchronize not only your contacts from gmail, but also calendars and tasks, keeping all your data organized in real time across all connected devices.

In addition to synchronization, the SyncGene also offers features of backup and restore, allowing you to keep your data from gmail always protected.

Text corrected by Bruno Martinez on 17/07/2024.

Sources: Google, Make Use Of