Top 5 best AI apps for recording meetings

With a high volume of information handled at each meeting, having an AI-powered meeting assistant becomes a key differentiator. These tools not only they record meetings, but also They transcribe the audio., They organize the main points discussed. e generate insights and minutes In just a few seconds. In practice, this means more productivity for you. So, check out the main AI extensions and apps to help you with these tasks:

Read AI

O Read.ai It is one of the most comprehensive AI meeting assistants available today, functioning as a "co-pilot" that transforms conversations into organized and actionable information. The tool record meetings, transcribes audio of everything that has been said and Generates reports with summaries.main topics, decisions and tasks.

He also has the Meeting CoachAI that analyzes participant behavior, providing metrics such as speaking time, use of pauses, and even engagement level during the meeting.

Another feature available in Read.AI is Search Copilot, an AI that allows you to search for information across all your meetings, emails, and connected messages. In practice, you can ask questions like "What decisions did we make regarding project X?" And the tool finds the answer automatically, without needing to manually review recordings. This transforms the... Read.ai in a sort of knowledge hub for teams.

To get started, access is simple and entirely online: just create an account on official websiteNo credit card required on the free plan. After that, you can connect your calendar (Google Calendar or Outlook) and integrate platforms like Zoom, Google Meet, or Microsoft Teams.

Regarding the price, the Read.ai It works on the model. freemium (Basic free functions). There is a Free plan with up to 5 meetings per month, including full transcript and summary..

The paid plans they begin at around US$ 15/month (approximately R$75 to R$95), with features such as unlimited transcriptions and advanced integrations. More comprehensive plans can reach around... US$ 29,75/month (approximately R$150 to R$180), offering features such as video recording and premium support.

O Read.AI is available as Web platform, but it also has apps for Windows, macOS, Android and iOS, And Google Chrome browser extension.

Fireflies.AI

O Fireflies.ai It is also a complete AI assistant, which record meetings, he does Audio transcription (in over 100 languages), identifies speakers. e generates summaries with key points, decisions, and next steps. In addition, it includes features such as intelligent search within meetings, highlighting important sections, collaborative comments, and the creation of "clips" with relevant moments from the conversation.

One key difference lies in the analysis layer. Fireflies It offers metrics such as speaking time per participant, topic identification, sentiment analysis, and automatic question and task detection. Another highlight is... built-in AI assistant (“AskFred”), which allows you to ask questions about past meetings, such as “what was the deadline set?” and receive immediate answers based on the recorded content.

To get started, the process is straightforward. Simply create an account on official website and connect your calendar (Google Calendar or Outlook). From there, the Fireflies It can be configured to automatically join meetings on platforms such as Zoom, Google Meet or Microsoft TeamsIt is also possible to manually invite the assistant (usually called "Fred") to a specific meeting or even send audio and video files for transcription.

Regarding the price, the Fireflies It operates on a freemium model. There is a free plan “forever”, which already includes unlimited transcription, but with limitations on storage (around 800 minutes) and AI features. The paid plans they start at approximately US$ 10/month (approximately R$ 50 to R$ 65), possibly reaching US$ 19/month (R$ 95 to R$ 120) at Business plan, with features such as video recording, comprehensive analytics, and unlimited integrations with tools like Slack, Notion, and CRMs.

Fireflies primarily functions as a Web platform, but also has smartphone app Android e iPhones/iOS e Google Chrome browser extension.

Google Meet

O Google Meet It has also evolved to incorporate features of artificial intelligence directly on the platform. As part of the ecosystem of Google workspaceit offers an integrated experience with Google Calendar, Google Docs, Google Slides, Google Sheets e gmail, facilitating workflow within a single interface.

Among the native features, the Meet already offers Meeting recording, real-time automatic captions (based on AI), and noise cancellation. Subtitles are especially useful for accessibility and comprehension, instantly transcribing speech on the screen. In some plans, there is also the option to... Full automatic transcript of the meeting, generating a document with everything that was said.

O Meet It also offers integrated collaborative features, such as screen sharing, real-time chat, polls, group sessions (breakout rooms) and direct integration with Google Docs for recording minutes..

Regarding cost, the Google Meet has a Free version with basic features, including meetings with limited duration and participant limits.More advanced features are only available in... Google Workspace paid plans, which in Brazil begin around $ 30 / month and they even reach $ 128 / monthdepending on the level of features and storage included.

O Google Meet is available as web version ou smartphone app (Android e iOS)Recording can be activated directly during the call (on compatible plans), with the video being automatically saved to the storage device. Google Drive from the organizer (you will also receive an email with the recording link as soon as the meeting ends). In addition, the Meet allow schedule meetings via Google Calendar, with automatically generated links and full guest integration.

Zoom Meetings

O Zoom Meetings It also offers a range of native features powered by artificial intelligence, allowing record meetings, transcribe audio e organize meetings without relying on external applications. It even has real-time captions during video calls. Over the past few years, the platform has evolved considerably and has incorporated features that previously only existed in specialized tools, becoming a more complete solution within its own environment.

One of the major current differentiators is... Zoom AI Companion, an AI assistant integrated into the platform. It is capable of Generate automatic summaries of meetings, highlight key points, identify decisions, and suggest next steps. In addition, the feature allows you to quickly review what was discussed without having to watch the entire recording, saving you time on a daily basis.

O Zoom It also offers important collaborative features directly on the platform, such as real-time chat, screen sharing, whiteboards (whiteboard), surveys, reactions and dividing participants into smaller rooms (breakout rooms)These features help make meetings more dynamic and productive, without the need for additional tools.

Regarding cost, the Zoom owns a free plan which allows meetings of up to 40 minutes in group settings. More advanced features, such as cloud recording, automatic transcription, and full AI functionalities, are available in paid plans. In Brazil, they start at... BRL 75,71 in Pro plan, This may vary depending on the package and included features.

To start using it, simply access the Zoom in your browser. ou Download the computer application. or cell phone (Android e iOS)After creating an account, you can easily start or schedule meetings. Recording can be activated during the call with just one click, and it's possible to save the content locally on your device or in the cloud (depending on your plan). Access to recordings and generated content is organized within the user's own account.

Bonus: Is Plaud AI Note Taker worth it?

O Plaud AI Note Taker It's a physical device with integrated artificial intelligence, the size and thickness of a small card, that can be carried in a pocket or attached to a cell phone, created to record and transform conversations into organized content. Unlike tools like Read.ai or Fireflies.ai, it doesn't function as an application that joins online meetings, but rather as a... smart portable recorder, for real-world use, such as face-to-face meetings, classes, interviews, or even phone calls.

To get started, the operation is intuitive and straightforward. Simply turn on the device and start recording with a physical button, without needing to open apps or configure integrations at that moment. Plaud It has specific modes for ambient recording e phone call recordingAfter recording, the content is synchronized with the brand application...and that's where multimodal artificial intelligence comes into play to process the recorded content.

Ela done audio transcription in several languages, identifies speakers e generates summaries with key points from the meeting. In addition, it features an AI assistant, the AskPlaudThis allows you to ask questions about the recorded content, making it easier to retrieve information without having to listen to the entire audio again.

Regarding the price, the device costs... R$ 1.109,90 at Amazonand there are still Optional subscription plans for using AI.. O Free plan (Starter Plan)With up to 300 minutes of transcription per month and basic features, it's ideal for light use; Pro plan, for around €110,99/year (approx. R$ 600–700), which increases to 1.200 minutes per month and adds advanced features such as personalized vocabulary, improved speaker identification, and customizable templates; and the Unlimited PlanFor €224,99/year (approximately R$1.200–1.400), this version removes the transcription limit while retaining all the features of the Pro version, making it more suitable for frequent and intensive use.

And for you? Which of these is the best option for you? AI meeting assistantDo you use one of these AI apps to record meetings? Tell us about it in the comments! Comment below!

See also:

Sources: tl; dv, lark e Jamie.

reviewed by Luis Antonio Costa in 06 / 04 / 2026