How to Create Email Templates or Templates in Gmail
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If you're tired of writing the same email over and over and copying and pasting the same message over and over again, it's time to learn how to create email templates. In this guide, we're going to specifically show you how to do that in gmail, with simple and quick steps.
What is an email template
Email templates or templates are a pre-formatted draft email. You can fill in the body with information, images, or links, then save the template to use in future messages or replies. At the gmail, you can create up to 50 saved templates that can be accessed from any computer where you log into your account.
The creation of email templates it's a great idea for several reasons. First, it allows you to send standard responses to common questions you receive in your email account. Furthermore, it makes it possible to create a consistent look and tone, which can be especially useful for professional purposes and to strengthen your brand image.
And most importantly, when creating email templates, you save time.
How to Enable Email Templates in Gmail
Before starting to create email templates, you must first activate the colors as functionality in the settings page of gmail. You will learn how to do this in the steps below:
Step 1: Click on the gear icon located in the upper right corner to open the settings;
Step 2: Please click See all settings;
Step 3: On the settings page, click the tab Advanced;
Step 4: Scroll down and on Models Click on the button activate;
Step 5: Remember to save. At the bottom click on Save editions.
And that!
you activated the email templates in gmail. Next, let's see how to create the templates.
How to Create Your Email Template in Gmail
Create an email template in gmail it's a great way to save time when composing standardized emails. Follow the steps below:
Step 1: Start composing a new email and type the message you want to use as a template;
Step 2: Click on us three points at the bottom of the compose window → click Models → Save draft as template → and then on Save as new template;
Step 3: Type your model name and click Save.
Ready!
The template has been saved and is ready to be used. Now I'll show you how to use your template the next time you compose an email.
How to use your email templates in Gmail
Using their email templates is pretty simple.
Step 1: Compose a new email as you normally would. Click on three points at the bottom of the compose window. Then click on Models → And select the model that you just created in insert template.
It is!
Your template has been inserted in the body of your email.
How to Manage Email Templates in Gmail
Most of the time, when using templates, it is necessary to edit them in some way, such as adding information, or it may happen that a template is no longer useful and needs to be deleted.
That's why in gmail, you have two options for editing templates: replace an existing one or delete it.
overwriting a model
If you want to make changes to one of your templates, unfortunately you won't be able to edit it. But it is possible to replace it.
See how below:
Step 1: If you want to edit an existing template, you must first enter it in your email, following the steps in the previous section.
Step 2: Make the desired changes to the template you just inserted.
Step 3: Click on us three points at the bottom of the compose window → then click Models → Save draft as template → and select the model you want to replace.
Step 4: click in Save in the confirmation message.
All done!
The previous email template has been replaced and is ready to use.
deleting a model
To delete a template, click on the three points in the lower-right corner of the compose window. Mouse over the option Models, after delete template and choose the model you want to delete.
Ready! Your email template has been deleted.
Os email templates are useful for both personal and professional use. If you use Gmail as a professional tool, you know how important it is to add a personalized touch to messages, in line with tone of voice and branding. This includes the email content and signature. To ensure that you have all of these efficiently, a great option is to use email templates in gmail with your email signature.
Want to know how to customize your Gmail signature? Click here.
When using email template in gmail, you can optimize your time, allowing you to focus on other important tasks. As you can see, the process of creating and using these templates in gmail it's fast and simple. With our guide, you'll be up and running in a matter of minutes.
See also other features
Did you like this text? See this one about 46 tips to maximize the use of the Gmail service
reviewed by Glaucon Vital in 18 / 4 / 23.
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